CMC Minutes June 9, 2014
CMC Meeting - 6/9/2014
●Ben Livneh, Rick Tisinai, Kiki Holl, Barry Eakins, Anne Perring, David Stone
Potential to move CMC meeting to Center for Community (C4C) on campus
●Lots of questions:
○How do you get a room or make reservations?
○Is it big enough? Yes (Kiki)
○How do you pay? Likely each on his own, but do you need special swipe cards
○Kiki will look into getting some of these questions answered and will email the CMC.
○Rick and Anne will do recon if still remaining questions
Rendezvous Feedback Collection
(Recommendations for next year’s Rendezvous are highlighted in red, below…)
○Inside room activity died down when alcohol was served
○Maybe still a little long, but not sure how to shorten
■Maybe we can streamline, by not reading all the names on the slides
■Maybe recognize anniversaries just by listing them, but maybe recognizing in some other, more timely fashion - as they seem to be almost a year later in the recognition.
■Perhaps shorten the time between lunch and the talk?
●People seemed ready for something else ¼ - ½ hour before the talk began.
Let’s get Waleed primed and ready to start the talk a little earlier next time
■Maybe the rendezvous is so long or has so much, as it seems like the only cohesive thing that CIRES does together
●Rick confirmed that Waleed is aware of this issue...
●Day-before poster posting was a waste of time:
○Not well attended
○½ of all posters went up in last ½ hour
○Somebody really just needs to go early to ensure the place is prepared
●Use of computer
○Maybe have a poster showing poster locations, but the computer was likely a waste of resources.
Lournay and Linda P. agree and will nix in future Rendezvous events.
●Certificates of recognition
○No one picked up any certificates from the table that was staffed
○Next year, let’s not even have the table and send out certificates prior to the rendezvous to help encourage paron
○Ran out of desserts early
Let’s request more for next year
○Passed along feedback from Deann who said that Waleed didn’t recognize folks who weren’t present.
Feedback for next year: absentees should at least be listed in the presentation, but don’t have to be called by name
○Should we integrate more Science talk material?
■They used to do this in the past (Division heads speaking).
■Although there was agreement that we might have a bit of a science outreach issue at CIRES, all agreed that we should try to solve that at the Rendezvous
●Rick read through his list:
○Media attention at future events should be well written and accurate
■Katy H. recommended that we formalized announcements to media, prior. She also recommended that we let scientists know that media will be there
■Maybe have Directors ID and summarize critical posters for media to see, prior to the event
○There was an OPA & Science & Service Awards write-ups issue, specifically with the wording of the announcements
■It seems they should better reflect the work that was done.
■There was an issue between the quality of the nominator’s write-up and the quality of the science being done.
■Maybe split future committees between service and science was hard to ensure that we had the right skills to rank science awards.
■Web should be updated in Fall to show new personnel changes
Lornay should notify Kiki using trouble tickets and she’ll make the updates.
■Can we streamline how submissions are made online:
●Maybe modify form submission process so that it easier to submit
●Kiki is fine with making any requested changes, just please put together a list of what you wish to be changed…
■Can online program have links to actual Abstract PDF’s?
●That’s really hard as it takes time to do the links and we often get the abstracts late.
■Good location, time and event logistics
■122 posters and had room for maybe 8 more
■UMC renovations should be done in time for next event….
Maybe we should book next year’s event now...